We write medical software. That is our passion. We have been doing this since 1983. We are good at this. Let us help you.

Here are five pain points commonly experienced in healthcare. We have five solutions that will resolve these pain points into pure pleasure.

  • Pain Point #1:  The absence of Interoperability

Use Case: You receive an extensive medical record from a referring provider. It is in an electronic format, it’s even in the official format embraced by the ONC (Office of the National Coordinator). But you know there is no way you can suck that information into your medical software and use it RIGHT NOW. That capability just does not exist for your software. The industry has been discussing this for years, saying “It’s coming”. But it is not here TODAY.

So, you have a staff person enter the medical details manually. This is money out of your pocket. This is an unnecessary delay. You should be able to examine the medical record, select the parts you want to import, archive the rest, and use the results immediately. That’s what healthcare should be. That’s what Practice Today can do right NOW.

  • Pain Point #2: Documenting an encounter during a patient visit

Use Case: You are in an exam room with a patient, Mrs. Doe. You have just completed her exam. She is sitting in front of you anxiously waiting for your sage advice concerning her condition. You are formulating her Care Plan in your head. You are trying to remember her exact words describing her Chief Complaint. You turn to your computer to document the visit before you lose your thoughts. You have carefully turned the screen away from her to not reveal the details you are entering. You are silent as you type. Documenting the encounter stands firmly between you and Mrs. Doe. She waits while you hunt and peck filling out a template.

It is during this exact moment that you have lost something incredibly important. You might not even realize it. Yes, you have lost communication with Mrs. Doe. But more importantly, you have lost eye contact with her during her stressful moment. Doctors underestimate the importance of eye contact with the patient. Mrs. Doe is too polite to interrupt you, but she surely feels a pain point.

Ahh … you thought this discussion would only include pain points experienced by you, the provider, didn’t you? Well, you were wrong. The moment you turn away from the patient to type on the computer, is a serious pain point for every patient, especially if the patient is not included in the process.

  • Pain Point #3: Poor patient follow-up

Use Case: A new patient visits your office. It’s a routine visit with a scheduled follow-up, nothing major. For some reason the follow-up visit is cancelled by the patient, and you never hear from the patient again. Nobody notices. There was no effort from your staff to track this missed opportunity. Do you just let it go?

At the same time, your office always needs to attract new patients. You wonder why. Wouldn’t it be better to make more effort to retain the patients you currently have? How could your workflow include a method to capture all forms of patient slippage?

  • Pain Point #4: The lack of real-time surveillance

Use Case: It is April 2014. You are a pediatrician with a practice in Flint, Michigan. You examine kids all day, every day. You have three close friends who do the same nearby. How soon do you (or your buddies) notice the uptick in the number of kids with higher levels of lead in your community? Is it two weeks, two months, or two years? Do you notice it before the CDC announces it to the world?

What if you and your three cronies formed a small surveillance team. You bring your de-identified patient data, and pool it among just yourselves periodically. You look for problems and trends. You would know what to look for because the problems show up first in your exam rooms.

The thought of waiting for Google AI, the CDC, ONC, HHS or whomever to tell you there’s a health crisis occurring in your neighborhood should be a serious pain point. You should have the tools to be ever vigilant TODAY.

  • Pain Point #5:  Poor EHR Software Usability

Use Case: “Poor EHR usability augments provider frustrations with clinical documentation and can have a negative effect on clinical efficiency. While EHR systems were intended to boost clinical efficiency and promote better-informed care delivery, 56 percent of surveyed physicians said EHR use has reduced efficiency.”

In short, your EHR is frustrating, and it detracts from your doctor-patient relationship. Your software vendor is unresponsive. This provider pain point is well documented.

How do we resolve this pain? We would love to show you …

Request a demo

Practice Today (Pro)

Shared almost free of charge with our community of medical students, residents and postdocs, Practice Today (Pro) is full-featured practice management software capable of running all aspects of any medical office. Each user has their own personal practice management system running on their own personal computer or cloud space.

Scheduling, billing, medical records, labs … if it is done in a medical practice, you can manage it with Practice Today (Pro). You should never again craft a medical note by hand, nor fax a medical record across town.

Nothing is left out, nor held back. There are ZERO ads. There are only three restrictions. You can only enter 1,000 patients, ePrescribing is disabled, and the free version is strictly single user. If you ever bump up against that ceiling, require ePrescribing or multi-user connectivity, don’t worry. We have a solution to accommodate any budget.

With one simple download, you will be able to enjoy practice management software designed by people just like you, for people just like you.

We believe our software is much like a Tesla, simply awesome. Or a Benz, if that’s how you roll. We also believe that if you were invited to this webpage, you only have a “learner’s permit” and nothing to drive, so to speak. We have a plan to help you through that learning curve.

We want you to be happy, and we want our software to deliver everything you imagine a Tesla to be … a joyful machine that puts hours of pleasure back into your day.

This can only happen with the proper training. We will help you through your learning curve. We will show you how to truly reduce your workload, and how to stay safe on the healthcare highway.

Who Chooses Practice Today (Pro)?

Medical students, residents, and postdocs who are simply fed-up with the epic overreach of under-performing gargantuan software. Try us. You will like us. Why? Because we listen well, and we have the tools to turn your thoughts into practice. We have been doing this for decades.

Practice Today (Pro) is also the perfect start for a virtual practice. If you like us, you will stay with us. If you don’t, then you have protected your investment (and yes … every keystroke is an investment) because ALL of your data is openly accessible to port anywhere you choose. That’s how we roll. Frank, friendly, and truthful upfront.

We will work to be your best friend in business. And yes, you are in business whether you know it or not. What’s your product? Your time and your energy. You are in the business of NOT wasting either. We will help you carefully manage both and use in a manner that pleases your heart.

Welcome aboard … and let’s get started … contact us NOW.

Practice Today (Personal)

Let me introduce Practice Today (Personal) by asking you TEN quick “yes/no” questions. Your answers will reveal whether or not our software could be useful to you.

1. Your child is missing. You must contact the police. Can you produce a complete “Child ID Record” in 3 minutes or less?

2. You have a newborn. Do you know at what age your newborn should receive each of the following vaccines: DTaP, MMR, Hepatitis B?

Yes           No

3. Your ten-month old baby weighs 17 pounds. Can you produce a growth chart that indicates if your child is ahead, behind or in the middle of the growth curve in three minutes or less?

Yes           No

4. Can you produce a copy of your child’s complete immunization record, birth certificate, all reports cards received, and audio file containing “first words ever spoken” in three minutes or less?

Yes            No

5. Do you know the date of your child’s last doctor’s appointment, and do you remember what was discussed?

Yes            No

6. Can you list ten developmental tasks every 18-23 month old baby should be able to do?

Yes            No

7. Do you know how many hours your child exercised last month, and how many hours he/she spent watching TV?

Yes            No

8. Can you list all books your child read for enrichment in the last six months?

Yes            No

9. Can you list all medications your child has taken in the last year?

Yes            No

10. A hurricane is imminent. You must vacate your home immediately. Do you have a plan?

Yes            No

If you scored LESS than 10 points, you need Practice Today (Personal) immediately! It will help you perform every task in seconds!

Created in response to recent natural disasters, Practice Today (Personal) has evolved into an innovative software program designed to digitally track the personal records for both you and your family members.

Practice Today (Personal) makes being a responsible parent easier. Your child should be 100% up to date with his/her vaccinations. No mistakes. With Practice Today (Personal), you’ll know exactly when the CDC recommends a vaccine. You can even print a current Vaccine Information Statement BEFORE your next pediatrician visit!

You can document vital information about medications, illnesses and allergies with ease. You can even keep track of school records!

Practice Today (Personal) helps you keep track of the following for both you and your family:

  • Medical History- doctors, dentists, immunizations, allergies, medicine, illness, surgery;
  • Insurance records- policy information, claims, appeals;
  • Healthy Living- exercise, nutrition, activity schedules;
  • School records- teachers, grades, awards, scholarships, class photos;
  • Appointments- Never miss a doctor visit or Parent-Teacher conference again!
  • Scan important documents, certificates or awards and keep them for life.

You can get started on being the best parent you can be right now by clicking here.

Clinical Trials

Clinical trials have been experiencing slow enrollment for years. It has been found that:

  • less than 4% of cancer patients enroll in trials each year;
  • less than 20% of trials actually meet their original enrollment timelines;
  • nearly 1/3 of trial budgets are spent on recruitment.

This should not be the case. We have TWO simple plans that can fix this.


Patients are becoming increasingly savvy with their medical decisions and medical records. Practice Today offers a Personal Edition where the patient can easily manage their medical records. It is very similar to our Professional Edition that physicians have been using for decades. Both editions include a Clinical Trials database for easy access.

Here is our FIVE part solution to address slow enrollment, solved from the PATIENT perspective:

1. There is a BIG problem with clinical trials descriptions. They are all written in “doctor speak”. How can a patient reach out to you if they can’t understand the nature of your research? Listen to what one patient has to say:

Do you have a “Lay Language” description for your clinical trial, maybe three or four paragraphs describing what you do? We will include it in our database for easy access by patients that use our software to manage their personal healthcare data. We can also include a Spanish translation. If you don’t have time for this task, we have a wordsmith that can do it for you.

2. Create a video where you actually TALK to the patient about your clinical trial, and provide us a link.  You can provide two video links if you wish, one in English, another in Spanish. We will display the link near your Lay Language description so the patient can easily click on it to hear your presentation. Remember, even though the patient is ill, he/she must still be “sold” on your research idea.

3. You can make sure your Clinical Trial listing floats to the top of all “Keyword” searches. For example, if the patient searched for all “diabetes” trials in Los Angeles, California, a list of 29 trials will be found. You want your trial to be at the TOP of that list, and highlighted in COLOR, much like the screenshot below.

Remember, our keyword listing order is determined by the order that you come onboard with our services. So, it is best to signup now, rather than later.

4. Provide a list of diagnosis codes and/or Snomed codes that best define your research interest. Think about it. If the patient has a rare disease, or a disease that has a name that is difficult to spell, the patient may never find you with a keyword search. A diagnosis or Snomed search is so simple. And YES, patients are familiar with ICD-10 and Snomed codes, because both databases are included in our Practice Today (Personal Edition) software.

5. Our software enables the patient to upload their medical record to your secure website. This is done using a format that is completely interoperable within the Practice Today platform.

Here is a 3-minute video that demonstrates Plan “A”.

You can get started with Plan “A” right now by following these four steps:

1. Purchase Plan “A” by clicking here. Purchase details are here.

2. If you want us to prepare the Lay Language descriptions for you, purchase the Plan “A” Supplement by clicking here.

3. If you need time to prepare your Lay Language descriptions or video, we can hold your place in line with a small deposit by clicking here.

4. Complete our fill-able Intake Form by clicking here.
(If the form does not appear fill-able, you should save it on your local drive, then open it with Adobe Reader.)

5. We will send you a “preview download” link within a few days. Download Practice Today, install the software, and review your submission.

We hope we have provided enough information about Plan “A” such that you can make an informed decision. But, if you have any questions, please call us at (888) 881-0038. Our product is our passion.


Here is our solution to address slow enrollment, solved from the PROVIDER perspective:

You need qualified patients. This is how we can help you find them.

Patients are seen by doctors.

Doctors keep detailed medical records. They have huge silos of patient data. This data is highly coveted, and seldom shared. However, doctors are free to share “de-identified” patient data.

“De-identified” patient data … that’s the key. Even NISTIR says that’s ok. They say so right here.

So, here’s the plan. We ask clinicians for de-identified patient records. We have a tool to easily perform this task for them.

Then, we scan the data for patients that meet your eligibility requirements, and we produce a list. We contact the clinician with our list, she re-identifies the patients using her “Re-Identify Key Report”, and decides if your trial is a good fit.

You now have genuinely eligible patients and a primary care doctor on board. This is how it should be done. This is so much better than trying to use “social media”, TV commercials, print ads, or surveys.

Let me demonstrate how this works.

The clinician is probably using medical software that is Meaningful Use Stage 2 certified. If so, she can easily prepare a CDA for every patient. CDA stands for Clinical Document Architecture. It’s the format clinicians use to share healthcare information. If the clinician is not using MU2 software, don’t worry, we can handle that too.

So now there’s a folder full of CDA’s. But you can’t touch it. You provide the doctor with our software tool called “Practice Today CDA Transformer”. Super easy to use. Just point and click. That’s all.

CDA Transformer

Notice that the doctor can decide what type of data to include.

Presto. Now you have a folder full of de-identified patient records.

Now, we are going to import these records into your Practice Today Clinical Trials Software and prepare your eligibility query.

Here’s a sample eligibility statement from a real Clinical Trial. These are the requirements:

Inclusion Criteria:

– Type 2 diabetes
– Age > 18 years, and at high risk based on any of the following criteria:
– HbA1C > 8.5
– LDL > 130
– BP > 140/90 within the last 6 months

Exclusion Criteria:

– Patients who are pregnant upon entry to the trial
– Unable to communicate in either English or Spanish
– In nursing homes (and therefore unable to attend outpatient visits)

We select our query, and click GO.

Presto, a list of eligible patients.

“What if zero patients are found?” you ask. Good question. We can re-tweak our query. In this example, maybe the clinician does not keep track of whether the patient is in a nursing home. If so, removing it from our query will increase your output.

We can also eyeball the data by opening the data tabs to see what’s there. Perhaps the clinician uses another title for her lab results. Again, we can re-tweak our query, and run again.

The ability to adjust, and re-adjust your query is a powerful tool for finding eligible patient.

So, now we have a truly eligible patient list. We take our list back to the clinician, and she can match up and consent the patients.

You can take it from there.

We can cure your slow enrollment TODAY.

You can get started with Plan “B” right now by following these three steps:

1. Purchase Plan “B” by clicking here.

2. We will send your personalized “download” link within three days. Download Practice Today, and install the software.

3. Make an appointment with our support staff for training. We offer on-line training classes every week.

We hope we have provided enough information about Plan “B” such that you can make an informed decision. But, if you have any questions, please call us at (888) 881-0038. Again, our product is our passion.


Hardware and Software Requirements

Practice Today (Pro & Personal) will run on a Windows 10+ machine – tablet, laptop, desktop, or in the cloud. A cloud platform will require an additional small software purchase. Contact us for details.

Practice Today (Pro & Personal) will also run on a Mac if you have a co-resident VM Windows platform.

Download Practice Today (Personal)

Click HERE to download Practice Today (Personal) from our Asset Manager, BeeTimely.

Request a Practice Today (Pro) Demo

If you would like a live demo of Practice Today (Pro), please contact us.

Welcome aboard


For 36 years, a group of engineers from Caltech, MIT, Stanford, and Cornell have developed and refined an extraordinary product based on feedback of physicians nationwide. They have never advertised, but have sold their software to physicians, dentist and chiropractors, and have attained a level of performance unparalleled by others in the industry.

We can point with pride to our clients who have increased profits and saved valuable time by using our system to manage their practice. This website describes a suite of revolutionary practice management software tools from Practice Today.

We develop software from YOUR perspective as a manager, and your assistant’s perspective as the daily user. We have spent years with physicians, dentists, and chiropractors who practice in their communities. Together we developed Practice Today. We have unique versions for physicians, dentists, and chiropractors.

These are the most complete, intuitive, and easy to use practice management software tools available. With our system you’ll be managing patient data, electronic medical records, billing, insurance claims, appointments, payroll, productivity and more. And your office manager — even if he/she has never worked with this program before — will be self-taught in less than a day.

This website was prepared to give you enough information to distinguish us and our products form everyone else. Please excuse us if we get long-winded, but we have a lot of information to share, and it just would not fit into a two page brochure.

Lauretta Carroll
Caltech ’77
Cornell ’79